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Thursday, March 21, 2019


Agency Responsibilities

Agency PMF Coordinator

In addition to the Agency's Pathways Programs Officer (PPO), the Agency PMF Coordinator will determine the success of the PMF Program in their agency. It's a big job! The Coordinator is the link between the PMFs, the agency, the Pathways Programs Officer, the PMF supervisors, and the PMF Program Office.

When a Federal agency enters into a Memorandum of Understanding (MOU) for their participation in the PMF Program (a Pathways Program), it must identify an Agency PMF Coordinator at the headquarters level. The Agency-wide PMF Coordinator is also responsible for maintaining Agency PMF Coordinators at the Sub-Agency level. An Agency PMF Coordinator Designation Template can be used to inform the PMF Program Office of any changes to Agency-wide PMF Coordinators. Instructions on how Sub-Agency PMF Coordinators are established can be found in the PMF TMS User Guide for Agencies.

A copy of the Pathways Programs regulations, along with other agency resources, can be found under the Agencies\Resources webpage. For a current list of participating Federal agencies and their designated Agency PMF Coordinators, please follow the instructions under the Agencies\List of Coordinators webpage.

Agency PMF Coordinators Listserv:

An Agency PMF Coordinators Listserv is available to those agency personnel serving in the role as Agency PMF Coordinator (both at the headquarters and sub-agency level). This Listserv is available for Coordinators to exchange information, post questions, share ideas, and best practices. The Listserv is not moderated and Coordinators can freely send email and attachments.

To subscribe, go to: You will be asked to provide your name and email address. The email address must be from a Federal Government agency. Upon submission, staff at the PMF Program Office will validate and add you to the listserv. You may unsubscribe at any time by using the same link above.

Agency PMF Coordinator Orientation:

The PMF Program Office offers an orientation for new Agency PMF Coordinators throughout the year via a webinar through Adobe Connect. The orientation will address program requirements and answer individual questions; this webinar is approximately 2 hours in length.

You can check to see if your computer and network are properly configured for Adobe Connect by clicking on the Adobe Connect Pre-Meeting Diagnostic Test link at You may need to seek assistance from your agency's IT department.

Adobe Connect is also supported on mobile devices. To find out more, go to

Registration for each session will open approximately 1 month in advance. Registration requests must contain the Coordinator's work email address. Please check back frequently for additional sessions.

You can register for by selecting the link below. Only those webinars available by audience will be listed. If you do not see a webinar specific to you, please check back for updates.

Register for Next Session

Agency PMF Coordinator responsibilities include:

  • Primary point of contact for PMF Program questions at their agencies, in consultation with the Pathways Programs Officer.
  • Ensure that all hiring officials within their agency\sub-agency are aware of the commitments involved in hiring PMFs including:  Full-Time Equivalent (FTE) status, OPM reimbursement, starting grade and pay, Individual Development Plans (IDPs), training and developmental requirements, and promotions and conversions.
  • Work with supervisors to identify and advertise PMF positions.
  • Recruit PMFs to the agency by coordinating the scheduling of interviews with Finalists and posting of appointment opportunities.
  • Notify the PMF Program Office (via the PMF TMS) of any PMF change in status in a timely manner including appointment, movement between agencies (reappointments), extensions, certification, resignation, termination, and/or conversion.
  • Facilitate submission of the PMF reimbursement fee to the PMF Program Office within 30 days after a Finalist has accepted a PMF appointment offer.
  • Work with Hiring Official/Supervisor to complete the Pathways PMF Program Participant Agreement and assignment of a Mentor.
  • Promote interaction among regional Fellows.
  • Act as a resource for PMFs and their supervisors by assisting with agency orientations, providing guidance on IDP goals and objectives, clarifying responsibilities and commitments, identifying training opportunities, and responding to program-related questions.
  • Work with the supervisor and human resources staff to ensure proper processing of personnel actions within the agency.
  • Provide the PMF Program Office with updated Coordinator contact information.

A copy of the Pathways Programs regulations, along with other agency resources, can be found under the Agencies\Resources webpage. For a current list of participating Federal agencies and their designated Agency PMF Coordinators, please follow the instructions under the Agencies\List of Coordinators webpage.

Updated: 08-22-2018