Frequently Asked Questions (FAQs)
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The following FAQs are directed towards Fellows.
- When will Orientation, Graduation, etc., be
- How do I develop an Individual Development Plan
- How do I find a developmental
- What do I need to do to graduate from the PMF
- Is the PMF Orientation and Graduation Ceremony a
requirement for completion of the PMF Program?
- I lost my certificate for the PMF Orientation
Session and I need to include this with my ERB package to complete
the Program. How can I get a duplicate certificate?
- As a Fellow, am I eligible to apply for Federal
jobs that say they are open to individuals with non-competitive
- Does my time as a PMF count toward the 3-year
service requirement for career tenure?
- As a PMF, am I eligible to apply for Federal jobs
that are open to "status candidates" only?
- Does my time as a PMF count toward the
probationary period required for competitive service
- What happens if a PMF does not complete their
When will Orientation, Graduation, etc., be
The PMF Orientation sessions are conducted via on-line
webinars throughout the year. Current Fellows should go to the
webpage for available dates and how to register.
The Graduation Ceremony is typically held in late spring
to ensure as many graduating Fellows complete the program
requirements and convert. Additional information can be found on
Rotational and training opportunities can be found in the
PMF TAS (Talent Acquisition System) when such opportunities are
2. How do I
develop an Individual Development Plan (IDP)?
You and your supervisor should develop the required
IDP together. The OPM Form 1302, PMF IDP [257 KB], is an
optional Adobe Acrobat fillable PDF form that Fellows may
use. The Training
webpage offers many suggestions to get
you started. You will need to complete 80 hours of
training per year during your fellowship as well as a 4-6
month developmental assignment. You should also consult
with your Agency PMF Coordinator and Mentor.
3. How do
I find a developmental assignment?
You should work with your supervisor to
help identify a developmental assignment and it should be
included on your IDP. You and your supervisor are
encouraged to review the Rotational Opportunities for
possible assignments that may meet the requirements. Another option
is to network with other Fellows who may know of assignments within
their agencies. However, the employing agency has the final
approval of whether you may perform the developmental
assignment outside of the employing agency. A developmental
assignment may take place at the Fellow's organization, appointing
agency, or to another Federal Agency. Visit the Training and
Development webpage to learn
4. What do
I need to do to graduate from the PMF Program?
All requirements of the PMF Program must be
satisfactorily completed before you can be certified and
converted. Each agency has an Executive Resources Board (ERB), or
equivalent, that must verify that all requirements of the PMF
Program have been successfully completed. The appointing
agency notifies the PMF Program Office of the results of the
board's decision. Agencies may have specific requirements for their
ERB process and the Agency PMF Coordinator should be aware of
that process. Early on in the fellowship, you should work
with your supervisor, mentor, and Agency PMF Coordinator to
determine the requirements, deadlines, etc., for successful ERB
certification. Successful completion of the PMF Program
requirements and ERB certification is what authorizes you to
non-competitively convert to a permanent or term
position. Once you are ERB certified and
converted, you are eligible to participate in the
Graduation Ceremony and considered graduated.
5. Is the
PMF Orientation and Graduation Ceremony a requirement for
completion of the PMF Program?
No, neither is a requirement. Your
participation in a PMF Orientation session may count
towards your required training hours and should be recorded
on your IDP. Graduating Fellows may choose to participate
in the Graduation Ceremony or have a certificate of completion
mailed to their home address on file; this is done during the
Graduation Ceremony registration process. Certificates may
only be requested up to a year after your class graduation
6. I lost
my certificate for the PMF Orientation session and I need to
include this with my ERB package to complete the Program. How can I
get a duplicate certificate?
Duplicate certificates are not issued. Typically at the
conclusion of PMF Program Office sponsored event, a confirmation of
participation is sent via email; this serves as your certificate.
Agency PMF Coordinators have access to on-line reports that
identify when their Fellows have participated in a PMF Orientation
It is important that when you attend training
during your fellowship and throughout your Federal career
that you keep documentation of training attended. This is
often used to support future career opportunities! You
are encouraged to keep copies of all training certificates,
send copies to your Agency PMF Coordinator, and maintain a PMF
Program folder to keep track of all program
7. As a
Fellow, am I eligible to apply for Federal jobs that say they are
open to individuals with non-competitive appointment
No. As a Fellow in the PMF Program, you do not have
non-competitive appointment eligibility. Non-competitive
appointment eligibility is based on statute or Executive order and
specifically identifies the circumstances under which the
non-competitive appointment eligibility is granted (e.g., persons
with certain types of disabilities, certain military spouses,
veterans of the armed forces). The Executive order authorizing the
PMF Program did not confer such a non-competitive eligibility;
instead, it provides a time-limited fellowship in the excepted
service that could lead to a permanent position.
When Fellows see Federal positions advertised on www.USAJOBS.gov, they should ignore such
references on "Who May Apply," showing "non-competitive appointment
eligibility". However, if you are eligible and you apply and accept
such a position, you will be taken out of the PMF Program and
appear as incomplete.
8. Does my
time as a PMF count toward the 3-year service requirement for
Yes, but only if you are converted to a permanent position in
the competitive service upon successful completion of your 2-year
fellowship. PMFs may notice that "Tenure" appears as "2 -
Conditional" on their SF 50, Personnel Action, upon their
For most PMFs who convert after successful completion of their
2-year fellowship, the time served as a PMF is creditable for
career tenure and once an additional year of continuous service is
completed the former PMF should be converted from
career-conditional to career.
9. As a
PMF, am I eligible to apply for Federal jobs that are open to
"status candidates" only?
No. As a PMF holding an excepted service position, you are not
considered a "status candidate." The term "status" is reserved for
individuals holding permanent positions (or who held a permanent
position) in the competitive service. However, if you are converted
to a permanent position in the competitive service upon the
successful completion of your 2-year fellowship, you may apply for
positions that are open to "status candidates".
my time as a PMF count toward the probationary period required for
competitive service positions?
Yes, if you are converted to a permanent job in the competitive
service upon the successful completion of your 2-year fellowship
the time served as a PMF is creditable toward the probationary
period. Probation in the PMF Program is referred to as the 2-year
trial period (2-year fellowship).
happens if a PMF does not complete their 2-year
If a PMF separates prior to conversion of their PMF appointment
then the time served as a PMF is not creditable toward the 3 year
service requirement for career tenure. If the former PMF later
applies and accepts a Federal job in the competitive service, then
he/she must have 3 years of continuous service under the new
position to be converted from career-conditional to career. The
1-year probationary period also starts over.
As PMFs know, obtaining a PMF appointment is very competitive
and agencies invest a lot of time and resources in that PMF. Not
completing the 2-year fellowship is seen as unfavorable.