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Wednesday, December 7, 2016

Agencies

Resources

Important Documents and Forms

The table below contains key documents and forms for Federal agencies.

NOTE:  The previous "PMF Guide for Agencies" included program guidance based on previous PMF Program regulations. The PMF Program Office is planning to replace the Guide with a "PMF Program Operations Manual" based on current Pathways Programs regulations. The Manual will be posted to this webpage and communicated to participating Federal agencies once available.

Document Description File Type
Agency PMF Coordinator Designation Template This template is used by Federal agencies to change their Agency-wide PMF Coordinator(s), in lieu of a formal change to their Pathways MOU. This template is provided in MS Word (doc) and Adobe (pdf) file formats, and last updated 08/21/2015. Adobe Acrobat Version [49 KB]

MS Word Icon [302 KB]
Pathways Transition and Implementation Guidance As a result of the Pathways regulations, this guidance was created and distributed to participating Federal agencies on how to transition and implement their Pathways Programs as of 06/22/2012. This is an Adobe (.pdf) file. Adobe Acrobat Version [536 KB]
Pathways FAQs This is a link to various Pathways FAQs (Frequently Asked Questions) posted on OPM's website. icon_link
Current Program Regulations Current regulations creating the Pathways Programs, and impacting the PMF Program, posted in the Federal Register on May 11, 2012, as a result of Executive Order 13562. Regulations effective July 10, 2012. This is an Adobe (.pdf) file posted 05/2012. Adobe Acrobat Version [332 KB]
Executive Orders

This Adobe (.pdf) file, posted 12/2010, contains all Program Executive Orders from 1977 to the present:

  • Executive Order 13562 of December 27, 2010
  • Executive Order 13318 of November 21, 2003
  • Executive Order 12645 of July 12, 1988
  • Executive Order 12364 of May 24, 1982
  • Executive Order 12008 of August 25, 1977
Adobe Acrobat Version [36 KB]

PMF TMS User Guide for Agencies

NOTE: The PMF Program Office will be posting this document here when available.

The PMF Talent Management System (TMS) User Guide for Agencies provides step-by-step instructions on use of the integrated IT system. The Guide describes how registered agencies create accounts and the roles and responsibilities of the various users. Agencies use the PMF TMS to search and appoint Finalists to Fellow positions; post appointment, rotational, and training opportunities; and manage the Fellow's record. This is an Adobe (.pdf) file.

Adobe Acrobat Version [KB]

How to Post an Opportunity in the PMF TMS for Agencies

NOTE: The PMF Program Office will be posting this document here when available.

This document contains instructions and screen shots for Agency PMF Coordinators and Agency HR Recruiters to post an appointment or a rotational opportunity in the PMF TMS. This is an Adobe (.pdf) file.

Adobe Acrobat Version  [KB]

Temporary PMF Appointment Opportunity Template for Agencies

This "temporary" PMF Appointment Opportunity Template for Agencies is available for agencies to fill out and submit to the PMF Program Office until the module for posting PMF appointment opportunities is operational in the new PMF TMS.

This is an MS Word (.doc) file and posted on 11/03/2016.

MS Word Icon [285 KB]

PMF TMS Rotational Opportunity Template for Agencies

NOTE: The PMF Program Office will be posting this document here when available.

Used in conjunction with the PMF TMS User Guide for Agencies, this is a template for Agency PMF Coordinators and Agency HR Recruiters to send to agency hiring officials in submitting a rotational opportunity to be posted in the PMF TMS. The template also contains data fields and instructions for Coordinators and Recruiters to follow in entering an opportunity. This is an MS Word (.doc) file.

MS Word Icon  [KB]

PMF Reimbursement Process for Agencies

These are instructions on how to submit reimbursement for an initial PMF appointment and using the FS Forms 7600 A & B; the forms can be found below. This is an Adobe (.pdf) fillable form and updated 11/17/2016.

NOTE: These instructions have been updated to reflect new forms and FY'17.

Adobe Acrobat Version [267 KB]

FS Form 7600A (General Terms and Conditions (GT&C), Interagency Agreement (IAA) for PMF Reimbursements)

This is form 1-of-2 used by agencies to submit reimbursement for an initial PMF appointment. The FS Form 7600A is mandatory in establishing an Interagency Agreement (IAA) and must be completed and on file before the 7600B can be executed. This is an Adobe (.pdf) fillable form and updated on 11/17/2016.

NOTE: This is a new form and version for FY'17.

Adobe Acrobat Version [538 KB]

FS Form 7600B (Order Requirements and Funding Information, Interagency Agreement (IAA) for PMF Reimbursements)

This is form 2-of-2 used by agencies to submit reimbursement for an initial PMF appointment. The FS Form 7600B is the funding section of the Interagency Agreement (IAA) that creates the fiscal obligation and only valid if the 7600A has been completed and on file. This is an Adobe (.pdf) fillable form and updated on 11/17/2016.

NOTE: This is a new form and version for FY'17.

Adobe Acrobat Version [732 KB]
OPM Form 1301, PMF Participant Agreement

This is an optional form for the PMF Participant Agreement. Appointing agencies may customize to fit their program requirements. This is a fillable Adobe (.pdf) form last updated 08/2013.

Adobe Acrobat Version [98 KB]
OPM Form 1302, PMF Individual Development Plan (IDP) This is an optional form that Fellows and agencies may use for a Fellow's IDP (Individual Development Plan). This is a fillable Adobe (.pdf) form last updated 04/2013. Adobe Acrobat Version [257 KB]
OPM Form 1303, PMF Executive Resources Board (ERB) Certification Form This is an optional form that Fellows and agencies may use for the Executive Resources Board (ERB) Certification process. This is a fillable Adobe (.pdf) form last updated 07/2013. Adobe Acrobat Version [93 KB]
OPM Form 1305, PMF Appointment Eligibility Extension Request Form As of October 2014, this is an OPM form for Federal Agencies to formally request an extension to a Finalist's appointment eligibility upon a Finalist accepting a PMF appointment but cannot onboard as a PMF by the appointment eligibility deadline. This is an Adobe (.pdf) fillable form. Adobe Acrobat Version  [167 KB]
Sample PMF Memorandum of Understanding (MOU) This is a sample MOU to be used when performing a rotational opportunity (e.g., developmental assignment or rotation) at an agency other than a Fellows employing agency. This form should be tailored to meet the needs of the specific assignment. Fellows should consult with their supervisor and/or Agency PMF Coordinator for assistance. This MOU is provided as an Adobe (.pdf) and MS Word (.doc) file formats last updated on 03/2014. Adobe Acrobat Version [29 KB]

MS Word Icon [95 KB]
SF 62 Agency Request to Pass Over a Preference Eligible or Object to an Eligible [381 KB]
Application Criteria

This document identifies some application criteria available to applicants to identify during the application process and for Federal agencies when searching current Finalists in the PMF TMS on (1) programs of study\degrees\ disciplines, (2) additional skills\competencies\ attributes, and (3) languages. This is an Adobe (.pdf) file last updated 11/2016.

  [27 KB]
Army CAA 2014 Finalists Information Guide This document is the Army's Center for Army Analysis Information Guide for Class of 2014 Finalists. This serves as a best practice for agencies to develop their own Information Guide at the organizational level. This is an Adobe (.pdf) file posted on 04/10/2015.   [1,753 KB]
USAID's PMF Program Best Practices This document contains best practices used by USAID for their PMF Program. It contains the following:  program policies, program brochure, a table of contents for their PMF Welcome Packet, and a sample newsletter for their Fellows. This is an Adobe (.pdf) file posted on 04/10/2015.  [1,438 KB]
PMF Orientation Webinar Slides for PMF Hiring Officials\Supervisors This is a copy of the slides used during the webinar specifically for PMF hiring officials and supervisors. This is an Adobe (.pdf) file as of 05/04/2016.   [309 KB]
PMF Orientation Webinar Slides for Agency PMF Coordinators This is a copy of the slides used during the webinar specifically for Agency PMF Coordinators. This is an Adobe (.pdf) file as of 05/04/2016. [320 KB]

UPDATED: 11-17-2016