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Thursday, October 27, 2016

Become a PMF

Find a Job

As a Finalist, you are in the final stages of becoming a PMF. Now, with your Finalist status, you're eligible to be appointed to a PMF appointment in a participating agency after:

  1. We officially announce Finalists to all participating agencies.
  2. You complete all advanced degree requirements (not necessary to have graduated), including successful completion or defense of any thesis or dissertation.
  3. You complete any background investigation required by the hiring agency.

The Finalist's appointment eligibility period expires 12 months after the date Finalists are officially announced. For example, Finalists for the PMF Class of 2015 were selected on March 26, 2015, and they have until March 26, 2016, to be appointed to a PMF position; and Fnalists for the PMF Class of 2016 were selected on February 24, 2016, and they have until February 24, 2017, to be appointed to a PMF position. This means the Finalist must have accepted a PMF appointment offer and physically start by the appointment eligibility deadline.

Placement Eligibility

To be eligible for placement as a Fellow with a participating Federal agency, Finalists must complete all graduate degree requirements (including any required thesis/dissertation) by August 31st of the year following the application period or earlier to start a PMF appointment. If a Finalist does not complete their degree requirements on or before August 31st, he/she will be ineligible for placement in an agency as a PMF and will lose their status as a Finalist. Hiring agencies have the responsibility to confirm placement eligibility and may request a transcript. Eligibility for a PMF appointment will end 12 months from the date that Finalists are officially announced. The PMF Program does not allow for extensions/deferrals when a Finalist does not complete the degree requirements by the deadline.

Throughout the appointment eligibility period, we will send broadcast emails to all current Finalists to check their status and ensure our records are up to date. The Finalists' Status Email will ask if they: (1) accepted a PMF appointment from an agency, (2) have already accepted a PMF appointment and physically onboard with the appointing agency, or (3) requesting withdrawal from further consideration.

PMF STEM Finalists are only eligible for PMF STEM positions (as determined by the hiring agency) and PMF Finalists are only eligible for PMF Finalist positions (not those positions desginated as PMF STEM).

Next Steps

Photo of job fair

You now have to get hired into a PMF position, pass a background investigation, and go through the agency's on-boarding process. It can take several months to pass a Federal background investigation for a security clearance (if applicable). Because you'll want to have as much control as possible over when you start your PMF position, it is important to plan ahead. Finalists should:

  1. Review this entire webpage and FAQs.
  2. Start collecting information for the background investigation (see additional information below).
  3. Check for PMF appointment opportunities in the PMF TAS (Talent Acquisition System). Participating Federal agencies will post appointment opportunities when available. Please check the PMF TAS often.

Typically a number of opportunities are posted around the time Finalists are selected and officially announced. Finalists should monitor the PMF TAS for new opportunities and contact Agency PMF Coordinators for any opportunities. While Federal agencies are highly recommended to post such opportunities to the TAS, we recommend contacting them directly.

Since many agencies typically hire towards the end of a fiscal year or beginning of a new one (October 1st), additional appointment opportunities may become available.

Finalists should log into their account at   to search for appointment opportunities. Only current Finalists can access and view appointment opportunities. Finalists should not confuse Appointment Opportunities with Rotational Opportunities. Rotational Opportunities are publically accessible on the same login screen, but are intended for current Fellows only.

Agency PMF Coordinators

Each participating Federal agency identifies an Agency PMF Coordinator who manages the PMF Program at the agency level and who serves as a liaison between the agency and the PMF Program Office; not all Federal agencies participate in the PMF Program. To access the current list of Agency PMF Coordinators, follow these steps:

1.  Go to the login screen for Finalists and Fellows at

2.  At the top of the screen, you will see a link to "View Finalists and Coordinators". (See example below.)

Finalists _coordinators _example

3.  Click on the link to be redirected to the various sorted lists of Finalists and Coordinators.

4.  Click on the "List of Agency Coordinators" tab to view the current list of Agency PMF Coordinators by agency/sub-agency.

Do not bookmark this list as the system creates unique session IDs at each visit and the list updates frequently. If you do not see a specific sub-agency, then contact the Agency-wide PMF Coordinator.

Updating Your Contact Info

All communications are conducted by email. Both current Finalists and Fellows use the PMF TAS (Talent Acquisition System) to update their personal contact information (e.g., name changes, home mailing address, personal phone numbers, and personal email address). Upon appointment as a Fellow, the appointing agency's Agency PMF Coordinator must update your appointment and work contact information.

Updating Your Resume and Application Documents

Once the application period closes, the applicant cannot update or upload any additional documents (e.g., revised resume). Finalists may send updated resumes and/or new supporting documents directly to respective Agency PMF Coordinators or hiring officials. Finalists should follow the instructions in the appointment opportunity on what documents to submit to the posting agency for consideration.

Since the original resume and application documents are used to determine eligibility until selection of Finalists, these remain intact. Federal agencies may search by several criteria collected during the application process (such as, languages, degrees/disciplines, type of degree, academic institution, veterans' preference, skill sets and attributes, and preferred geographic location).

If a Finalist has a change to their claim for veterans' preference (e.g., updated supporting documentation), he/she should send an email to the PMF Program Office, along with a copy of the updated documents. We will review and re-adjudicate accordingly.

When a Finalist accepts a PMF appointment offer, the appointing agency's Human Resources Office will validate a Finalists' transcript to ensure all degree requirements have been met before the Finalist can physically start their appointment.

Preparing for a Background Investigation

These investigations can be lengthy and may require you to provide extensive information regarding your background. The most common Standard Form (SF) used by agencies is the SF 85, Questionnaire for Non-Sensitive Positions. You are highly encouraged to review this form and start collecting the requested data ahead of time so that you are prepared just in case. Some Federal agencies require agency-specific forms for this purpose; if this is the case, they will inform you. Common forms can be found under the Resources section.

All new hires into the Federal Government must complete some level of a background investigation before being issued government identification and/or starting employment (e.g., the Personal Identity Verification (PIV) Smart Card Program, commonly used by agencies as identification issued to access the building and networks). If you are offered an appointment, the appointing agency's human resources office will send you the necessary paperwork and instructions. The PMF Program Office does not initiate or perform such investigations.

It is common for background investigations to be longer than normal for those with any overseas activity (e.g., attending school overseas, residing overseas, military stationed overseas, etc.).

Depending upon the circumstance, it is possible that prior background investigations will not transfer from one Federal agency to another and many agencies have unique requirements.

Upon Appointment

Once a Finalist accepts an appointment, he/she is encouraged to complete the OPM Form 1306, PMF Appointment Intake Form. This optional form is used by Finalists, Fellows, and Agency PMF Coordinators upon Finalists accepting their initial appointment, Finalists/Fellows needing to update their appointment information, and/or for reappointments. The form collects basic appointment information for updating the PMF TAS (e.g., anticipated start date, position title, job series, grade level, agency/sub-agency, name and email address of supervisor).

Finalists are encouraged to immediately fill out the form and submit to the PMF Program Office and the appointing agency's designated Agency PMF Coordinator upon formal acceptance of a PMF appointment job offer. The form can be found under the Become A PMF\Resources section.

Based on this information, the Finalist's status will be updated in our database. Your status as a Finalist changes to a Fellow once you start your appointment and/or when the hiring agency records your appointment in the PMF TAS. Once a Finalist is recorded as accepting a PMF appointment and the appointment information is recorded in the PMF TAS, he/she will no longer have access to the PMF TAS to search for "appointment" opportunities.

Appointment Eligibility Extensions

Hiring agencies may formally request an appointment eligibility extension for a specific Finalist they are interested in hiring and cannot bring onboard by the 12 month deadline; this is typically a result of a lengthy background investigation.

An agency can ONLY make a request, via its designated Agency PMF Coordinator, if it has made an official appointment offer to the Finalist, the Finalist has accepted the offer, it is anticipated the Finalist will not start his/her PMF appointment by the appointment eligibility deadline, and the extension request is submitted to the PMF Program Office prior to the appointment eligibility deadline.

If the PMF Program Office approves such a request, the extension is only valid for that Finalist and the agency making the request. If, for whatever reason, the requesting agency rescinds the offer, the extended Finalist will lose further consideration if the appointment eligibility deadline has passed. The Finalist must still meet eligibility and the position's qualifications. Only one approved extension is allowed per Finalist and requesting agency.

Visit the next section to view information on the Job Fair.

UPDATED:  02-24-2016