Become a PMF
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As a Finalist, you are in the
final stages of becoming a PMF. Now, with your Finalist status,
you're eligible to be appointed to a PMF appointment in a
participating agency after:
- We officially announce Finalists to all participating
- You complete all advanced degree requirements (not necessary to
have graduated), including successful completion or defense of any
thesis or dissertation.
- You complete any background investigation required by the
The Finalist's appointment eligibility period expires 12 months
after the date Finalists are officially announced. For example,
Finalists for the PMF Class of 2015 were selected on March 26,
2015, and they have until March 26, 2016, to be appointed to a PMF
position; and Fnalists for the PMF Class of 2016 were selected on
February 24, 2016, and they have until February 24, 2017, to be
appointed to a PMF position. This means the Finalist must have
accepted a PMF appointment offer and physically start by the
appointment eligibility deadline.
To be eligible for placement as a Fellow with a participating
Federal agency, Finalists must complete all graduate degree
requirements (including any required thesis/dissertation) by August
31st of the year following the application period or earlier to
start a PMF appointment. If a Finalist does not complete their
degree requirements on or before August 31st, he/she will be
ineligible for placement in an agency as a PMF and will lose their
status as a Finalist. Hiring agencies have the responsibility to
confirm placement eligibility and may request a transcript.
Eligibility for a PMF appointment will end 12 months from the date
that Finalists are officially announced. The PMF Program does not
allow for extensions/deferrals when a Finalist does not complete
the degree requirements by the deadline.
Throughout the appointment eligibility period, we will send
broadcast emails to all current Finalists to check their status and
ensure our records are up to date. The Finalists' Status Email will
ask if they: (1) accepted a PMF appointment from an agency,
(2) have already accepted a PMF appointment and physically onboard
with the appointing agency, or (3) requesting withdrawal from
PMF STEM Finalists are only eligible for PMF STEM positions (as
determined by the hiring agency) and PMF Finalists are only
eligible for PMF Finalist positions (not those positions desginated
as PMF STEM).
You now have to get hired into a PMF position, pass a
background investigation, and go through the agency's on-boarding
process. It can take several months to pass a Federal background
investigation for a security clearance (if applicable). Because
you'll want to have as much control as possible over when you start
your PMF position, it is important to plan ahead. Finalists
- Review this entire webpage and FAQs.
- Start collecting information for the background investigation
(see additional information below).
- Check for PMF appointment opportunities in the PMF TAS (Talent
Acquisition System). Participating Federal agencies
will post appointment opportunities when available.
Please check the PMF TAS often.
Typically a number of
opportunities are posted around the time Finalists are selected and
officially announced. Finalists should monitor the PMF TAS for new
opportunities and contact Agency PMF Coordinators for any
opportunities. While Federal agencies are highly recommended to
post such opportunities to the TAS, we recommend contacting them
Since many agencies typically
hire towards the end of a fiscal year or beginning of a new one
(October 1st), additional appointment opportunities may
Finalists should log into
their account at https://apply.pmf.gov/pmf/login.hms
to search for
appointment opportunities. Only current Finalists can access and
view appointment opportunities. Finalists should not confuse
Appointment Opportunities with Rotational Opportunities. Rotational
Opportunities are publically accessible on the same login screen,
but are intended for current Fellows only.
Agency PMF Coordinators
Each participating Federal agency identifies an Agency PMF
Coordinator who manages the PMF Program at the agency level and who
serves as a liaison between the agency and the PMF Program Office;
not all Federal agencies participate in the PMF Program.
To access the current list of Agency PMF Coordinators, follow these
1. Go to the login screen for Finalists and Fellows at https://apply.pmf.gov/pmf/login.hms.
2. At the top of the screen, you will see a link to "View
Finalists and Coordinators". (See example below.)
3. Click on the link to be redirected to the various
sorted lists of Finalists and Coordinators.
4. Click on the "List of Agency Coordinators" tab to view
the current list of Agency PMF Coordinators by
Do not bookmark this list as the system creates unique session
IDs at each visit and the list updates frequently. If you do not
see a specific sub-agency, then contact the Agency-wide PMF
Updating Your Contact
All communications are conducted by
email. Both current Finalists and Fellows use the PMF TAS (Talent
Acquisition System) to update their personal contact information
(e.g., name changes, home mailing address, personal phone numbers,
and personal email address). Upon appointment as a Fellow, the
appointing agency's Agency PMF Coordinator must update your
appointment and work contact information.
Your Resume and Application Documents
Once the application period closes, the applicant cannot update
or upload any additional documents (e.g., revised resume).
Finalists may send updated resumes and/or new supporting documents
directly to respective Agency PMF Coordinators or hiring officials.
Finalists should follow the instructions in the appointment
opportunity on what documents to submit to the posting agency for
Since the original resume and application documents are used to
determine eligibility until selection of Finalists, these remain
intact. Federal agencies may search by several criteria
collected during the application process (such as, languages,
degrees/disciplines, type of degree, academic institution,
veterans' preference, skill sets and attributes, and preferred
If a Finalist has a change to their claim for veterans'
preference (e.g., updated supporting documentation), he/she should
send an email to the PMF Program Office, along with a copy of the
updated documents. We will review and re-adjudicate
When a Finalist accepts a PMF appointment offer, the appointing
agency's Human Resources Office will validate a Finalists'
transcript to ensure all degree requirements have been met before
the Finalist can physically start their appointment.
Preparing for a Background
These investigations can be lengthy and may require you to
provide extensive information regarding your background. The most
common Standard Form (SF) used by agencies is the SF 85,
Questionnaire for Non-Sensitive Positions. You are highly
encouraged to review this form and start collecting the requested
data ahead of time so that you are prepared just in
case. Some Federal agencies require agency-specific
forms for this purpose; if this is the case, they will inform you.
Common forms can be found under the Resources section.
All new hires into the Federal Government must complete some
level of a background investigation before being issued government
identification and/or starting employment (e.g., the Personal
Identity Verification (PIV) Smart Card Program, commonly used by
agencies as identification issued to access the building and
networks). If you are offered an appointment, the appointing
agency's human resources office will send you the necessary
paperwork and instructions. The PMF Program Office does not
initiate or perform such investigations.
It is common for background investigations to be longer than
normal for those with any overseas activity (e.g., attending school
overseas, residing overseas, military stationed overseas,
Depending upon the circumstance, it is possible that prior
background investigations will not transfer from one Federal agency
to another and many agencies have unique requirements.
Once a Finalist accepts an appointment, he/she is encouraged to
complete the OPM Form 1306, PMF Appointment Intake Form. This
optional form is used by Finalists, Fellows, and Agency PMF
Coordinators upon Finalists accepting their initial appointment,
Finalists/Fellows needing to update their appointment information,
and/or for reappointments. The form collects basic appointment
information for updating the PMF TAS (e.g., anticipated start date,
position title, job series, grade level, agency/sub-agency, name
and email address of supervisor).
Finalists are encouraged to immediately fill out the form and
submit to the PMF Program Office and the appointing agency's
designated Agency PMF Coordinator upon formal acceptance of a PMF
appointment job offer. The form can be found under the Become A
Based on this information, the Finalist's status will be updated
in our database. Your status as a Finalist changes to a Fellow once
you start your appointment and/or when the hiring agency records
your appointment in the PMF TAS. Once a Finalist is recorded as
accepting a PMF appointment and the appointment information is
recorded in the PMF TAS, he/she will no longer have access to the
PMF TAS to search for "appointment" opportunities.
Appointment Eligibility Extensions
Hiring agencies may formally request an appointment eligibility
extension for a specific Finalist they are interested in hiring and
cannot bring onboard by the 12 month deadline; this is typically a
result of a lengthy background investigation.
An agency can ONLY make a request, via its designated Agency PMF
Coordinator, if it has made an official appointment offer to the
Finalist, the Finalist has accepted the offer, it is anticipated
the Finalist will not start his/her PMF appointment by the
appointment eligibility deadline, and the extension request is
submitted to the PMF Program Office prior to the appointment
If the PMF Program Office approves such a request, the extension
is only valid for that Finalist and the agency making the request.
If, for whatever reason, the requesting agency rescinds the offer,
the extended Finalist will lose further consideration if the
appointment eligibility deadline has passed. The Finalist must
still meet eligibility and the position's qualifications. Only one
approved extension is allowed per Finalist and requesting
Visit the next section to view information on the Job Fair.