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Saturday, November 22, 2014

Current PMFs

Frequently Asked Questions

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The following FAQs are directed towards Fellows.

  1. When will Orientation, Graduation, etc., be held?
  2. How do I develop an Individual Development Plan (IDP)?
  3. How do I find a developmental assignment?
  4. What do I need to do to graduate from the PMF Program?
  5. Is the PMF Orientation and Graduation Ceremony a requirement for completion of the PMF Program?
  6. I lost my certificate for the PMF Orientation Session and I need to include this with my ERB package to complete the Program. How can I get a duplicate certificate?
  7. As a Fellow, am I eligible to apply for Federal jobs that say they are open to individuals with non-competitive appointment eligibility?
  8. Does my time as a PMF count toward the 3-year service requirement for career tenure?
  9. As a PMF, am I eligible to apply for Federal jobs that are open to "status candidates" only?
  10. Does my time as a PMF count toward the probationary period required for competitive service positions?
  11. What happens if a PMF does not complete their 2-year fellowship?

1. When will Orientation, Graduation, etc., be held?

The PMF Orientation sessions are conducted via on-line webinars throughout the year. Current Fellows should go to the Orientation webpage for available dates and how to register.

The Graduation Ceremony is typically held in late spring to ensure as many graduating Fellows complete the program requirements and convert. Additional information can be found on the Graduation webpage.

Rotational and training opportunities can be found in the PMF TAS (Talent Acquisition System) when such opportunities are available.

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2. How do I develop an Individual Development Plan (IDP)?

You and your supervisor should develop the required IDP together. The OPM Form 1302, PMF IDPAdobe Acrobat Version [257 KB], is an optional Adobe Acrobat fillable PDF form that Fellows may use. The Training webpage offers many suggestions to get you started. You will need to complete 80 hours of training per year during your fellowship as well as a 4-6 month developmental assignment. You should also consult with your Agency PMF Coordinator and Mentor.

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3. How do I find a developmental assignment?

You should work with your supervisor to help identify a developmental assignment and it should be included on your IDP. You and your supervisor are encouraged to review the Rotational Opportunities for possible assignments that may meet the requirements. Another option is to network with other Fellows who may know of assignments within their agencies. However, the employing agency has the final approval of whether you may perform the developmental assignment outside of the employing agency. A developmental assignment may take place at the Fellow's organization, appointing agency, or to another Federal Agency. Visit the Training and Development webpage to learn more.

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4. What do I need to do to graduate from the PMF Program?

All requirements of the PMF Program must be satisfactorily completed before you can be certified and converted. Each agency has an Executive Resources Board (ERB), or equivalent, that must verify that all requirements of the PMF Program have been successfully completed. The appointing agency notifies the PMF Program Office of the results of the board's decision. Agencies may have specific requirements for their ERB process and the Agency PMF Coordinator should be aware of that process. Early on in the fellowship, you should work with your supervisor, mentor, and Agency PMF Coordinator to determine the requirements, deadlines, etc., for successful ERB certification. Successful completion of the PMF Program requirements and ERB certification is what authorizes you to non-competitively convert to a permanent or term position. Once you are ERB certified and converted, you are eligible to participate in the Graduation Ceremony and considered graduated.

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5. Is the PMF Orientation and Graduation Ceremony a requirement for completion of the PMF Program?

No, neither is a requirement. Your participation in a PMF Orientation session may count towards your required training hours and should be recorded on your IDP. Graduating Fellows may choose to participate in the Graduation Ceremony or have a certificate of completion mailed to their home address on file; this is done during the Graduation Ceremony registration process. Certificates may only be requested up to a year after your class graduation ceremony.

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6. I lost my certificate for the PMF Orientation session and I need to include this with my ERB package to complete the Program. How can I get a duplicate certificate?

Duplicate certificates are not issued. Typically at the conclusion of PMF Program Office sponsored event, a confirmation of participation is sent via email; this serves as your certificate. Agency PMF Coordinators have access to on-line reports that identify when their Fellows have participated in a PMF Orientation Session. 

It is important that when you attend training during your fellowship and throughout your Federal career that you keep documentation of training attended. This is often used to support future career opportunities! You are encouraged to keep copies of all training certificates, send copies to your Agency PMF Coordinator, and maintain a PMF Program folder to keep track of all program requirements. 

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7. As a Fellow, am I eligible to apply for Federal jobs that say they are open to individuals with non-competitive appointment eligibility?

No. As a Fellow in the PMF Program, you do not have non-competitive appointment eligibility. Non-competitive appointment eligibility is based on statute or Executive order and specifically identifies the circumstances under which the non-competitive appointment eligibility is granted (e.g., persons with certain types of disabilities, certain military spouses, veterans of the armed forces). The Executive order authorizing the PMF Program did not confer such a non-competitive eligibility; instead, it provides a time-limited fellowship in the excepted service that could lead to a permanent position.

When Fellows see Federal positions advertised on www.USAJOBS.gov, they should ignore such references on "Who May Apply," showing "non-competitive appointment eligibility". However, if you are eligible and you apply and accept such a position, you will be taken out of the PMF Program and appear as incomplete.

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8. Does my time as a PMF count toward the 3-year service requirement for career tenure?

Yes, but only if you are converted to a permanent position in the competitive service upon successful completion of your 2-year fellowship. PMFs may notice that "Tenure" appears as "2 - Conditional" on their SF 50, Personnel Action, upon their appointment.

For most PMFs who convert after successful completion of their 2-year fellowship, the time served as a PMF is creditable for career tenure and once an additional year of continuous service is completed the former PMF should be converted from career-conditional to career.

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9. As a PMF, am I eligible to apply for Federal jobs that are open to "status candidates" only?

No. As a PMF holding an excepted service position, you are not considered a "status candidate." The term "status" is reserved for individuals holding permanent positions (or who held a permanent position) in the competitive service. However, if you are converted to a permanent position in the competitive service upon the successful completion of your 2-year fellowship, you may apply for positions that are open to "status candidates".

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10. Does my time as a PMF count toward the probationary period required for competitive service positions?

Yes, if you are converted to a permanent job in the competitive service upon the successful completion of your 2-year fellowship the time served as a PMF is creditable toward the probationary period. Probation in the PMF Program is referred to as the 2-year trial period (2-year fellowship).

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11. What happens if a PMF does not complete their 2-year fellowship?

If a PMF separates prior to conversion of their PMF appointment then the time served as a PMF is not creditable toward the 3 year service requirement for career tenure. If the former PMF later applies and accepts a Federal job in the competitive service, then he/she must have 3 years of continuous service under the new position to be converted from career-conditional to career. The 1-year probationary period also starts over.

As PMFs know, obtaining a PMF appointment is very competitive and agencies invest a lot of time and resources in that PMF. Not completing the 2-year fellowship is seen as unfavorable.

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UPDATED: 05-21-2014