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http://www.pmf.gov/agencies/agency-responsibilities/hiring-officialsupervisor.aspx

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Thursday, May 17, 2012

Agencies

Agency Responsibilities

The Hiring Official/PMF Supervisor

PMF Supervisors play a critical role in the PMF Program and most directly impact the overall experience for their PMFs by providing developmental opportunities and meaningful work. Supervisors may need to consult with their Agency PMF Coordinator and HR Office.

Supervisor responsibilities are:

  • Work with the Agency PMF Coordinator to enter positions into the PMF Projected Positions System (PPS), typically between January and March, prior to the announcement of finalists and the annual Job Fair.
  • Recruit finalists for PMF positions by reviewing finalist resumes on this website, participating in the annual PMF Finalists Job Fair, and interviewing finalists.
  • Assign PMFs to specific positions with defined duties and career ladders, establish Entrance on Duty (EOD) date, and determine security requirement and initiate security clearances.
  • Work with the Agency PMF Coordinator to reimburse the PMF Program Office the fee for costs associated with the recruitment, selection, placement, orientation, and graduation of Fellows within 30 days of acceptance of a PMF appointment, or no later than 2 weeks prior to the PMF orientation session, whichever occurs first.
  • Develop an Individual Development Plan (IDP) with the Fellow that addresses the target position, developmental requirements, and recommended activities.
  • Provide at least 80 hours of formal classroom training during each year of the fellowship. Tuition for the OPM sponsored PMF Orientation and Training Program and PMF Program Office sponsored forums are included in the reimbursement fee and may be counted towards the 80 hours of annual training. Agencies bear the costs of travel and per diem for these programs, as well as tuition and costs for additional outside training.
  • Provide PMFs with at least one developmental assignment of 4 to 6 consecutive months, outside the Fellow's immediate office (place of employment).
  • Provide a reasonable amount of time during work hours for other PMF activities, as appropriate, such as PMF Forums and/or rotational opportunities of 1 to 6 months in other occupations or functional areas.
  • Establish a performance plan and annual evaluation for each PMF with performance elements and standards for the competencies expected and for duties assigned.
  • Provide input to the agency's ERB (or equivalent) as needed to evaluate the PMF's progress and certify whether the Fellow has successfully completed the Program.

NOTE: For policy and procedural guidance regarding these roles and responsibilities, refer to the PMF Guide for Agencies, found in the Resources section.

UPDATED: 09-26-2011