Agencies
Agency Responsibilities
The Agency PMF Coordinator
The Agency PMF Coordinator will determine the success
of the PMF Program in their agency. It's a big job! The
coordinator is the link between the PMFs, the agency, the PMF
supervisors and the PMF Program Office.
It's critical that agencies notify the Program Office of
any changes to Agency PMF Coordinators. Coordinators will
be given access to the email newsletter (Agency PMF
Update), the online PMF database and a number of online
systems to help manage the program.
A current list of Agency PMF Coordinators can be
found here.
Agency PMF Coordinator responsibilities:
- Lead for PMF Program questions at their agencies.
- Ensure that all hiring officials within their
agency\sub-agency are aware of the commitments involved in hiring
PMFs including Full-Time Equivalent (FTE) status, OPM
reimbursement, starting grade and pay, Individual Development Plans
(IDPs), training and developmental requirements, and promotions and
conversions.
- Work with supervisors to identify and post PMF positions on the
Projected Positions System (PPS).
- Recruit PMFs to the agency by requesting access to the finalist
online resumes for agency personnel, scheduling interviews with
finalists, and participating in the annual PMF Finalists Job
Fair.
- Notify the PMF Program Office of any PMF change in status in a
timely manner including appointment, movement between agencies
(reappointments), extensions, ERB certification, resignation,
termination, and conversion.
- Complete the online Agency System for Automated Processing
(ASAP) upon acceptance of appointment, updating a Fellow's
employment information, and submitting ERB certifications and
conversions.
- Facilitate reimbursement of the PMF fee to OPM upon acceptance
of an appointment of a Fellow.
- Act as a resource for PMFs and their supervisors by assisting
with agency orientations, providing guidance on IDP goals and
objectives, clarifying responsibilities and commitments,
identifying training opportunities, and responding to
program-related questions.
- Work with agency ERB (or equivalent) to certify Fellow's
completion of the Program and notify the PMF Program Office of ERB
decisions via the online ASAP.
- Work with the supervisor and human resources staff to ensure
proper processing of personnel actions within the agency and
notification of PMF status changes to the PMF Program Office.
- Provide the PMF Program Office with updated Coordinator contact
information (via the Update Agency Coordinator Information online
form) in order to receive important updates on finalists/Fellows
and PMF events.
Please note that Coordinators are constantly changing and not
all agencies participate in the PMF Program.